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Systems Coordinator

  • £34600 per annum
  • Romford, Greater London
  • Posted: 27/03/2024
  • Temporary
  • Job Ref: 176SYSCO324

Job Details

Purpose of Job: The Systems Coordinator will play a pivotal role in supporting the effective use of SharePoint and Power Automate within our institution for communication and business support purposes.

Main Tasks and Responsibilities:

1. In Common with All Other Staff:

  • Uphold the mission, vision, values, and strategic objectives.
  • Implement and advocate for the Equality and Diversity policies, actively combating discrimination.
  • Engage in ongoing professional development activities.
  • Adhere to the safeguarding, health and safety, data protection, and quality assurance policies.
  • Handle data in compliance with General Data Protection Regulations.
  • Assist in other support service areas during workload peak.

3. Particular to the Post:

  • Develop and enhance the staff SharePoint intranet for improved functionality and visual appeal.
  • Establish and maintain workflow processes using Power Automate.
  • Act as a technology change agent, empowering colleagues to manage their own SharePoint sites.
  • Provide guidance and support to staff on the effective use of SharePoint to enhance business processes and collaboration.
  • Develop training materials and facilitate training sessions on SharePoint and workflows.
  • Offer technical support for system maintenance and development, especially SharePoint.
  • Lead and oversee SharePoint/workflow projects, including impact assessment and reporting.
  • Maintain records and monitoring information on quality assurance.
  • Attend Continuous Professional Development (CPD) activities to enhance knowledge and network with peers.

Personal Skills Characteristics:


  • Proficiency in SharePoint evaluation and deployment.
  • Experience in workflow development.
  • Understanding and ability to support staff with business technologies.


  • Demonstrated leadership in project design and implementation.
  • Previous experience in an educational setting.
  • Familiarity with mobile learning technologies.
  • Strong web literacy, including proficiency in various web development software.



  • Educated to Level 4.
  • GCSE English/Maths or equivalent.


  • Relevant teaching qualification.

Practical and Intellectual Skills:

  • Expertise in Office 365.
  • Ability to work under pressure and meet deadlines.
  • Strong organisational and prioritisation skills.
  • Aptitude for identifying system improvements.
  • Excellent communication skills at all levels.
  • Proficiency in producing and presenting reports.
  • Quick learner of new IT applications.
  • Competence in software for presentations and learning materials.
  • Attention to detail and accuracy.
  • Self-motivated with a desire for continuous learning.
  • Team player with the ability to work independently.
  • Ability to establish positive working relationships.
  • Commitment to quality service and improvement.
  • Dedication to student-centered culture and professional development.
  • Professional appearance and conduct.
  • Possession of a valid driving license and access to a vehicle or willingness to use public transport.
  • Flexibility to work as required throughout the week/year.

To apply, please submit your CV and a cover letter addressing the essential and desirable criteria outlined in the job description.