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Invoice Clerk


  • £9 per hour
  • Isleworth
  • Posted: 26/07/2021
  • Temporary
  • Job Ref: 176RC

Job Details

One of the UK's largest multinational distribution and outsourcing organisation is in need of a temporary Reconciliation Clerk to start ASAP on a full-time basis. This position will be based in Isleworth. 

Role: Reconciliaiton Clerk 
Rate: £9hour PAYE 
Location: Isleworth, London (In office role) 
Duration: Ongoing
Times: Monday to Friday 9 am to 5 pm 

Job Essence: 

To reconcile accounts on a monthly basis. To query invoices and obtain the relevant information or credits in order to process invoices for payment in a timely manner. To chase up credit balances to receive all monies owed.
 
Key Responsibilities: 

  • To reconcile The “top 100” supplier accounts in excel
  • To reconcile all small accounts
  • To request from the supplier all missing copies of invoices and credits
  • To raise all invoice queries in a timely manner
  • -price queries, shortage queries, carriage queries and non-delivery queries.
  • To actively chase supplier and branches to resolve queries in a timely manner
  • To process credit notes and give to the invoice clearance team to process
  • To clear Returns with the relevant credits
  • To match off credits with the relevant invoices and give to the invoice clearance team to be processed
  • Chase overhead invoices with the relevant branches
  • Check emails daily and respond in a timely manner where necessary


Examples of some KPIs for the Role: 

  • Top accounts to be reconciled on a monthly basis
  • Small account statements to be reconciled on a monthly basis
  • Copies to be requested monthly after reconciling the account
  • Queries to be raised and sent to the relevant branch/supplier within 5 days of receiving the query
  • All invoice queries to be resolved within 6 months of the invoice date
  • All credits to be processed within 5 days of receipt
  • All overhead invoices to be processed within 3 months of the invoice date

Required Skills and Experience: 

  • IT literate – Word, Excel, Outlook
  • Previous experience in reconciliations/purchase ledger experience 6 months
  • Good organising & time management
  • Communication & interpersonal skills– verbal and written
  • Numeracy, accuracy and attention to detail
  • Teamwork

Please note that we need a very quick turnaround with this position, our deadline for considering CVs for this role is Monday 26th July 2021 at 3pm


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