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Job Details

Accounts Payable Assistant required by an international not for profit organisation based in central London. The post holder will be primarily responsible for accounts payable and travel related processing activities; however, they may at times be required to support other activities within the finance team. The post holder is responsible for processing accounts payable and travel expenses, they will need to ensure timely and accurate processing in accordance with policy and procedures.

This is a full time, 12 month fixed term contract, paying circa £30k pro rata, offices based in central London (Piccadilly / Green Park area) – hybrid working (2-3 days office).

Duties:

• Process payment requests in accordance with existing financial policies, controls and procedures;
• Set up and update supplier accounts in the accounting system database;
• Verify payment requests ensuring appropriate supporting documentation and levels of approval;
• Process payment runs accurately and efficiently adhering to the current service level agreement;
• Process direct debit transactions and ensure all items that have cleared from the bank are legitimate liabilities;
• Reconcile the aged creditors control account to ensure it reflects the correct position of the organisation’s liabilities;
• Process staff travel advances and claims in order of relevant urgency and in accordance with agreed service levels ensuring appropriate supporting documentation and approvals;
• Actively manage the level of outstanding claims and balances in the staff ledgers by sending regular reminders and following up on enquires, highlighting areas of concern to the Travel Manager;
• Liaise with travel related suppliers to ensure services are delivered in line with service level agreements;
• Support the Travel Manager in the delivery of travel services, i.e. supporting the travel service delivery, travel policy development and implementation, travel solution deployment, managing travel supplier deals and managing the safety and security programme for staff when they travel.
• Generate journals to effect multi-currency payments and cheques;
• Code general invoices as and when required;
• Prepare prepayment, accrual and correction journals;
• Prepare exception reports detailing queries raised from payment requests.
• Arrange prompt settlement of travel related invoices and claims;

• Excellent book keeping or accounts payable experience or experience of working in a similar finance environment
• AAT part qualified or ACCA part qualified
• Book keeping or accountancy qualification
• Experience of computerised accounting and electronic banking
• Knowledge or experience of reviewing and processing travel expenses is preferable