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Temporary Governance Executive

  • £16.00 - £18.50 per hour
  • London, Greater London
  • Posted: 13/01/2022
  • Temporary
  • Job Ref: 1761301TEMPGOVEXEC

Job Details

Temporary Governance Executive required by a leading international membership association based in central London. The post holder will provide efficient and effective support to all Trustee Board and Council related operations, producing timely, relevant and accurate information to ensure successful delivery of objectives.

This is a TEMPORARY TO PERMANENT role, paying circa £16.00 to 18.50 per hour (eqv. £30-35k) – interviews asap and immediate start – currently remote working until their offices in central London re-open (hybrid mix of remote / home and office working thereafter).

The ideal candidate will be confident in their abilities and be able to communicate effectively with senior level figures such as council and trustee board members as well as all levels of staff internally.  The role holder will understand the pressure that comes with supporting senior leaders and thrive in this environment. They will also have impeccable organisation skills and proven experience of writing agendas, taking minutes and distributing these to key individuals. This will include capturing technical details through extensive note taking and disseminating this into the relevant documentation.

Duties include:

  • Provide effective committee support to the Trustee Board and Council (including, but not limited to, preparation and issue of meeting notices, agendas,  papers and minutes), to facilitate the smooth running of meetings and to ensure that key decisions and any follow-up activities are correctly recorded and expeditiously disseminated. 
  • Produce and issue material for the annual Council Calendar and Committee booklet and the Governance Handbook, to provide a useful reference source for Trustees and Council members.
  • Assist the Head of Governance as appropriate to ensure the smooth running of any ballot process, including liaison and engagement with third party provider as appropriate.
  • Provide advice to all staff and members, in consultation with the Head of Governance on the interpretation of the Royal Charter and By-laws to enable them to understand decision making and governance processes.
  • Review and maintain a five year plan of potential candidates for Honours, to enable forward planning by the Director General & Secretary and Honours Advisory Group in submission of citations.
  • Compile, check and assign register applications, prepare supporting documentation, and compile assessment forms for each application, ensuring that the assessment process is sufficiently robust.
  • Support the execution of corporate governance issues and preparation of Royal Charter and By-law changes, to enable the Institution to adapt to changes in its circumstances, including those required by law.
  • Monitor and process expenses for Trustees and Council Members.