Division Administrator

Job Details

Division Administrator – South West Division
Sector Membership Organisation
Location: Weston-Super-Mare
Working pattern: Hybrid – 2 days office / 3 days home
Contract: 3 monthsHours: 35 hours per week
Pay rate: £14.75 per hour
Interviews: Taking place 3rd March with a view to starting shortly thereafter
 
 
Overview
We’re working with a highly respected Royal College that is looking for a capable and personable Division Administrator to support their South West Division on a 3-month basis.
 
This is a really varied role where you’ll be at the centre of divisional activity — supporting meetings, helping to coordinate projects, organising events and acting as a key point of contact for members and stakeholders. This role would suit someone who enjoys being organised, likes variety in their day, and is confident juggling priorities while keeping things running smoothly behind the scenes.
 
Overview

• Supporting the Division Manager and committees with day-to-day administration
• Organising meetings, preparing agendas, taking minutes and following up on actions
• Helping coordinate divisional projects and initiatives
• Processing invoices and supporting basic finance administration
• Assisting with recruitment administration and stakeholder coordination
• Maintaining records, databases and membership information
• Supporting the organisation of divisional events, workshops and online sessions
• Preparing event materials and helping ensure sessions run smoothly
• Updating webpages and assisting with communications where needed
• Acting as a friendly and professional first point of contact for queries
• Providing general administrative support to keep the division running effectively
• There may be occasional travel within the region and, from time to time, overnight stays linked to events.

• Previous experience in an administrative or executive support role and feel comfortable working with a range of stakeholders.
• Strong organisation and attention to detail
• Confident written and verbal communication skills
• Ability to prioritise and manage a busy workload
• Collaborative and approachable working style
• Good IT skills across Microsoft Office and databases
• Experience supporting meetings, events or stakeholder activity
• Experience working within a membership body, healthcare setting or similar environment
• Experience with website updates or social media
• Exposure to supporting hybrid or virtual events