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Executive Team Assistant (4 days per week)


  • PRO RATA
  • London
  • Posted: 08/08/2019
  • Permanent
  • Job Ref: 176102442

Job Details

Part time Executive Team Assistant (working 4 days per week) required by a leading educational institute based in Holborn, central London.

The post holder will provide dedicated support to the Executive Team, which will include the Secretary, President and other senior members, as well as manage the HR, recruitment, payroll and office admin functions.

This is a part time, permanent role, working 4 days per week - (9.30am to 5.30pm), salary up to £35,000 pro rata - interviews will be taking place in early September 2019.

Core duties of the Executive Team Assistant include:

o Manage the Executive Team's diary, appointments and travel requirements.
o Deal with all emails and ensure the smooth-running of her office.
o Type up meeting notes, draft letters and other documents and ensure that all correspondence is appropriately filed.
o Manage the President's diary with regards to organisational business, liaising closely with his/her PA if required, arranging accommodation and travel where necessary.
o Arrange regular one-to-one meetings between the Secretary and members of the Senior Management Team.
o Arrange and attend two-monthly meetings of the Senior Management Team (drafting all agendas).
o Coordinate and attend all Committee Meetings (drafting all agendas)
o Assist in organising Summer and Christmas team events as well as the organisation's Annual Dinner.
o Recording and monitoring staff absence from work including annual leave and sickness.
o Assist in the recruitment, onboarding and interview process as required.
o Oversee and manage employee inductions.
o Administer the performance review process including staff appraisals / reviews and organise appropriate training for all staff.
o Maintain payroll records for each employee, provide payroll information to the Payroll service provider, liaising closely with the Head of Accounting and Finance.
o Under the direction of the Head of Accounting and Finance, coordinate monthly and annual payroll requirements, including overtime and other casual payments.
o Manage the Pensions Scheme for new starters and leavers via their online portal system.
o Prepare relevant reports for Payroll Department and submit appropriate returns throughout the year as required.
o Any other general administrative duties as required.

The ideal candidate will likely have / be: Educated to Degree level (or equivalent), Advanced MS Excel skills, strong committee management, excellent minute taking, payroll administration skills and experience of HR administration and recruitment.

If you are interested in this role, please click APPLY NOW !!