Office Coordinator required for a well-known leading trade association who have headquarters in London's busy Victoria area.
This is a fantastic opportunity for someone who is a positive and enthusiastic team player and thrives in a busy environment. You will support the Operations Manager, HR Manager and wider teams with all administrative tasks. As an exceptionally organised and dedicated member of the team, you will take pride in maintaining the efficiency of this central function and office.
This is a full time permanent role, paying up to £26k per annum, hours of work will be 8.30am to 4.30pm (Monday to Friday).
Core duties of the Office Coordinator:
o Welcoming guests at reception
o Arranging meetings and diary management where relevant
o Manage all incoming and outgoing post, including special deliveries / couriers
o Managing room and conference line bookings, both for staff and members
o Acting upon all requests that employees/guests might have in an efficient and friendly manner
o Arranging and liaising with maintenance, suppliers and contractors
o Setting up meeting rooms accurately and ensuring that all AV, room lay out and food and beverage requirements are delivered
o Preparing agenda papers and minuting meetings
o Assisting the teams with new starter set up
o Assisting with ad hoc IT equipment and software purchases
o Review service contracts (e.g. cleaners, printers and phones etc) and make suitable recommendations to the management team at times of renewals
o Organising travel and accommodation for Managers and staff members
o Support the Admin team with preparations for events, assisting on the day
o Co-ordinate internal training workshops and seminars, including booking venues, joiner instructions etc
o Act as Fire Marshal and First Aider (full training will be provided)
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