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Office Coordinator and PA


  • £25000 - £27000 per annum
  • London
  • Posted: 28/12/2018
  • Permanent
  • Job Ref: 176102200

Job Details

Office Coordinator and PA required by a fantastic work-life balance charity who provide support to carers and families all across the UK. This role is based in the heart of the vibrant City of London.

We are seeking a well organised, detail-oriented and motivated Office Coordinator and PA. The right candidate will provide flexible, high quality office administrative support to the Chief Executive and the Senior Management Team / Board of Directors; as well as general office duties including the day to day running of the office telephone and IT systems and HR / recruitment admin support.

This is a full time, permanent role, paying £25,000 to £27,000 per annum plus excellent benefits, working 37.5 hours per week. Interviews for this position will be taking place in mid-January 2019 - immediate start thereafter.

Core duties of the Office Coordinator & PA include:

" Being first point of call for all telephone enquiries and responding to generic email enquiries in a consistent, informative and professional manner.
" Diary and email management; travel / accommodation bookings; filing and other general administrative duties.
" Draft and dispatch correspondence (emails, letters, etc.) on behalf of Chief Executive, liaising with Trustees as appropriate.
" Preparation of minutes of internal meetings and bi monthly Board meetings.
" Arrange regular and ad hoc Board meetings.
" Maintain administrative systems for logging and processing invoices, following up and chasing debtors as required.
" Assisting with the upkeep and implementation of all HR policies and procedures up to date.
" Responsible for administration of annual leave, sickness and general HR records.

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